West Virginia State University Drain-Jordan Library
Collection Development Policy
Revised August 2018
These are the guidelines for acquisition and withdrawal decisions, the allocation of resources, and long-range planning in accordance with the library mission statement of West Virginia State University.
The Drain-Jordan Library has been a selective depository library for the United States Federal Depository Library Program (FDLP) since 1907. Currently the library selects 34.91% of all items offered. (3,559 items of 10,195) (July 2018).
The Government Documents collection is managed in accordance with the Legal Requirements & Program Regulations of the Federal Depository Library Program (February 2018), and the legal requirements found in Title 44 U.S.C. 1901-1916 (2018).
The Government Documents Collection of the Drain-Jordan Library serves the students and faculty of West Virginia State University and members of the 2nd Congressional District of West Virginia.
Federal depository resources are available and usable for the general public regardless of library affiliation, disability, age, residency, or other customer status. Any member of the general public may use depository resources in all formats at a Federal Depository Library free of charge and without impediments.
Scope of the Collection:
The library selects all formats offered by the federal government: print, electronic, microfiche, and online. The collection is comprised of materials that are required by the FDLP and selections that best complement the current general and reference collections. By 2023, the Drain-Jordan Library is planning on eliminating microfiche and tangible electronic formats (CD/DVD) in order to have a primarily online, electronic, and paper collection.
All government publications are selected in the appropriate available formats considering content, usage, service, and storage. While the library selects all format types, preference is given to online, electronic, and print formats, except where space is a concern (ex. Congressional Records are still received in microfiche, although by 2023 the Congressional Records Collection will be entirely online).
Internet accessible computer workstations are located on the main floor of the library and provide patrons with unimpeded access to electronic resources. Free Wi-Fi is also available in all areas of the library and throughout campus.
All other tangible government document collections comply with accessibility standards set forth by the ADA and the State & Federal Accessibility Guidelines and Laws for Education (2017).
Withdrawal and Deselection:
The Government Documents Librarian will evaluate the collection periodically (at least once a year) for items that can be withdrawn and item numbers than can be deselected. Ideally, a large scale weeding and deselection process will be completed no less than every five years.
Using resources provided by the Government Publishing Office, the Government Documents Librarian will also review the format of currently selected items with the goal of deselecting microfiche and CD/DVDs, and shifting primarily to an electronic and paper print collection by 2023.
Cataloging, Classification, and Location:
Government publications not selected by the library can be acquired through WorldShare Interlibrary Loan. Many current documents unavailable through the library catalog are also available online by searching the Catalog of U.S. Government Publications on FDsys (http://catalog.gpo.gov/). Many older documents can be found online by searching the Hathi Trust.